Code of Conduct
PHS Home Solutions Limited (PHS) way of doing business is characterised by integrity and compliance with the law. We expect the same of our partners and have drawn up a number of principles that we are committed to:
- Human Rights
We respect and support the Human Rights Act 1998 and we use our influence to prevent infringements of human rights from happening.
- Minimum Labour Standards
The Company has identified the following compelling reasons to establish a comprehensive system of Minimum Labour Standards to guide it in its business operations.
- ETHICAL RESPONSIBILITIES – the Company acknowledges its obligations towards its customers, employees and the communities in which it works arising from its business operations and wishes to work and trade in an ethical fashion.
- THREAT TO SECURITY OF SUPPLY – the Company has identified that labour standards abuses in supply chains can pose a risk to the security of supply. Any supply chain partners perpetrating abuses face legal enforcement action which may damage business and interfere with their ability to continue to supply.
- ADVERSE PUBLICITY AND DAMAGE TO THE COMPANY’S REPUTATION – adverse publicity from the discovery of labour standards abuses in the Company’s supply chain presents reputational and structural risks as follows: –
- Income – customers may choose to purchase supplies and services from other providers
- Staff recruitment and retention – staff may choose not to work for a Company associated with any labour standards abuses and this may lead to poor morale in the work place and difficulty in recruitment
- Loss of trust – both with customers and suppliers and also within the wider
- REDUCED QUALITY OF GOODS AND SERVICES – the Company recognises that there is commonly a link between poor labour standards and poor quality of goods and services. To this end, it is in the interest of the Company to ensure its suppliers reach minimum labour standards targets at all times.
The minimum labour standards we abide by are: –
Child Labour – the Company does not engage in or support the use of child labour. If the Company engages any young workers (e.g.: on work experience), it will ensure that a suitable risk assessment is carried out and that young persons are not exposed to any hazardous conditions, or in any case not work more than 8 hours per day and adhere to all breaks as determined by the Working Time Regulations.
Forced & Compulsory Labour – the Company shall not engage in or support the use of forced or compulsory labour, or bonded or involuntary prison labour. Employees are free to leave upon reasonable notice.
Health & Safety – the Company shall provide a safe and healthy workplace environment and shall take effective steps to prevent potential accidents and injury to employee’s health by minimizing, so far as is reasonably practicable, and in co-operation with its employees, the causes of hazards inherent in the workplace. All employees will receive safety and job specific instructions during the course of their employment with the Company. Employees shall have access to clean sanitary facilities and drinking water. Responsibility for implementing the Health & Safety element of this policy is assigned to the CEO.
Freedom of Association – the freedom of association is respected and the Company will comply with UK labour relations legislation in this regard.
Discrimination – the Company shall not engage in or support any discriminatory practices in hiring, remuneration, access to training, promotion, termination or retirement based on race, national or social origin, caste, religion, gender, sexual orientation, political affiliations, age or other conditions that could give rise to discrimination.
The Company has an Equal Opportunities and Diversity Policy which is made available to all new employees upon commencement with the Company and to existing employees throughout their employment.
Disciplinary Practices – the Company shall treat all employees with dignity and respect. The Company shall not engage in or tolerate the use of corporal punishment, mental or physical coercion or verbal abuse of personnel. No harsh or inhumane treatment is allowed.
Working Hours – the Company shall comply with applicable laws and industry standards on working hours and holiday entitlements. The Company’s normal working hours do not exceed 48 hours per week. The Company ensures all employees have the legal right to be employed in the UK.
Remuneration – the Company shall comply with national laws and regulations with regard to wages and benefits. All work-related activities are carried out on the basis of a recognised employment relationship established according to national law and practice.
The Company also commits to: –
- Compliance with relevant legal and other requirements to which it subscribes
- Ensure that all its key contractors, sub-contractors and suppliers are aware of this policy.
- Make available sufficient resources for the implementation of this policy.
The Company will make this policy publicly available via its website (www.0800reapir.com), and the policy will also be communicated to PHS employees in the first instance, and also to all contractors, sub-contractors and suppliers.
We uphold the right to freedom of association and recognise the right to collective bargaining. We aspire towards the highest level of health and safety across all workplaces and facilities.
We believe in handling natural resources responsibly and encourage the use of environmentally-friendly technologies.
- Free Competition and Capital Market Regulations
We champion free competition and transparent markets, and combat unfair competition and restrictions on competition. With respect to Company information, we comply with national and international regulations governing the capital markets.
- Data Protection
We make sure that personal data is handled very carefully and in line with GDPR legislation.
- Protection of Business Secrets and Intellectual Property
We advocate the protection of business secrets and third-party intellectual property.
- Taxes, Subsidies and Public Contracts
We follow statutory requirements and procedures relating to the collection of taxes, the granting of subsidies and the awarding of public contracts.
- Anti-corruption and Conflicts of Interest
No corruption is tolerated and we take all necessary and appropriate measures to prevent corruption. Conflicts between employees’ private interests and the interests of the Company are to be avoided. We make sure that no undue influence is exerted on policy-makers.
- Foreign Trade Law
We comply with national and international sanctions and embargoes in force, as well as other restrictions on foreign trade laid down in law.
- Money Laundering
We take all measures that are necessary and appropriate to prevent the proceeds of crime being laundered.
We are aware of our social role and our responsibility towards customers, business partners, shareholders and employees. This is why we have a set of clear principles that define how we conduct our business and social activities.
Our activities are determined by our shared values of trust, passion and performance. These values ensure that we have a common identity shared across all PHS companies and can be found in concrete terms in this Code of Conduct Policy
All of our Company employees are required to act in a way that is independent, honest, loyal, full of integrity and respectful towards others and the environment. Our managers need to lead by example.
Our Company’s fundamental goals are to achieve success by providing our customers with the services they need. We strive to constantly improve the quality of our products and services and thereby achieve a sustainable rate of return in line with the market for the PHS shareholders.
To this end, we rely on:
- The skills, strength and dedication of our employees
- A reliable, social and political environment
- Opportunities provided by scientific and technological advances
- A clear focus on customers when developing innovative products
The Company commits to periodically review this policy in order to continually improve, taking into consideration changes in legislation, and any other requirements to which the Company subscribes, and in order to ensure the adequacy, suitability and continuing effectiveness of the policy.
Specifically, the policy will be routinely reviewed at the Company’s Risk & Compliance Meetings and will be integrated into its Quality Management System (ISO9001).
There are three primary objectives to this Code of Conduct Policy.
Firstly, it encourages all employees to take responsibility for their own actions and provides employees with the necessary guidance to this end. Secondly, it defines the goals and principles that guide our business activities. Finally, it sets the standards for collaborating with contractual partners and provides a common basis on which to build contractual relationships.
- Scope of application
The Code of Conduct applies uniformly throughout PHS.
The Code of Conduct extends to Company interests and all areas in which employees are perceived as representatives of PHS.
- Compliance with laws and regulations
It is important for us to be successful in the long term. We believe that this is only possible if we maintain our integrity in all aspects of our business activities.
We must therefore comply with all laws, directives and comparable regulations. These constitute the framework that determines how we act. We make sure that we ourselves act in a way that complies with the law, and we expect the same from our partners.
III. External relations
We only wish to achieve our business goals by using legal and ethical means. We expect our partners to do the same.
Private interests must remain strictly separate from the interests of the Company. Should a conflict of interest arise, it should be disclosed and resolved. Indeed, we must avoid even the impression of a conflict of interest.
We manage the Company’s tangible and intangible assets appropriately and protect them from being lost, stolen or misused. We also respect third-party property and are committed to protecting business secrets.
We may not solicit or accept monetary benefits from third parties, nor may we offer or give them to third parties.
Other types of benefits are only allowed within the bounds of customary business practices, under the condition that such benefits will not lead to the impression of undue influence.
Cash benefits are prohibited.
We make sure that we handle personal data very carefully.
Conduct towards Customers
We offer our customers a wide range of products and services. It is very important for us to deal with customers fairly and to offer them suitable and efficient solutions.
Conduct towards Business Partners
We advocate free competition and transparent markets and are against unfair competition and restrictions of competition. This means that we comply with requirements regarding tax levies, subsidy grants and procedures for awarding public contracts.
Through our activities, we would like to set an example and work towards propagating the set of principles in our Code of Conduct. We therefore expect companies that enter into a business relationship with PHS to accept the principles in our Code of Conduct as the basis for the partnership.
This happens by including the principles that are part of our Company’s Code of Conduct in the contractual relationship. Should competing policies come into conflict with each other or the application of the principles of conduct not be possible during the course of the business relationship, we strive to agree on a common set of standards.
If it becomes publicly known that a business partner has violated these responsibilities, we will re-examine our business relationship with that partner and take any appropriate measures that we deem necessary.
When choosing consultants and agents, we focus especially on their qualifications and integrity.
In all business relationships, we observe the applicable national and international sanction and embargo directives as well as any other applicable foreign trade law restrictions. We also take all necessary and appropriate measures to prevent money laundering.
Conduct towards the Public
We publish Company information in accordance with UK and international markets provisions in order to enable proper trading in Company securities. At the same time, non-public information that could reasonably be expected to significantly affect the price of Company securities must remain confidential until it is officially released and must not be used as the basis for decisions about buying or selling securities.
All communications from PHS are full, fair, accurate, timely and understandable. We respect the professional independence of journalists and the media.
Only authorised persons are allowed to disclose information concerning the Company or its subsidiaries to the public, the media or to other third parties.
Conduct towards Policy-makers
Dialogue with representatives of government bodies and political parties is indispensable, but we want to avoid even the impression that PHS exercises undue influence. For this reason, we are committed to remaining non-partisan and do not make any contributions to any political parties or organisations and foundations that are closely associated with political parties.
PHS does not employ any employees whose main occupation is to hold public office or a parliamentary seat. Nor do we make consultancy agreements or similar ‘payment for services’ agreements with representatives from such groups of people.
Commitment to Corporate Responsibility
A sense of responsibility towards society and the environment is an essential factor in maintaining the success of a Company. We are aware of this, and therefore support corporate citizenship – especially in social, ecological and cultural areas. We seek to be in dialogue with groups that are affected by our business activities or whose activities influence the Company’s business activities.
We are happy for our employees to engage privately in civic, political and democratic as well as social initiatives, especially for charitable and social causes, as long as these activities do not conflict with our business interests.
PHS does not pursue its business interests through its employees’ activities in this area.
Equal opportunity and mutual respect
We respect the dignity and individuality of all employees. Our interactions with each other are characterised by mutual respect, fairness, team spirit, professionalism and openness. Our employees’ abilities and qualifications are the most important criteria for how we select, train and develop our employees. We advocate equal opportunity and diversity.
We endeavour to help our employees achieve a work-life balance and pay special attention to helping them reconcile their family lives with their careers.
Occupational Health and Safety
We work towards constantly improving the occupational health and safety conditions for our employees and the safety of our facilities.
All employees are responsible for helping to protect other people and the environment in their work environment.
All managers are required to instruct and support their employees in fulfilling these responsibilities.
Code of Conduct and Reporting –
Implementation, consolidation, compliance
This Code of Conduct forms the basis of our Company culture and is of course a part of our day-to-day work. Nevertheless, it falls especially on the managers to actively encourage and request again and again that employees implement and comply with the Code of Conduct. Company audits will pay close attention to the level of compliance with the Code of Conduct, and the Code’s general principles will be a part of an audit’s criteria. The Code of Conduct is the basis for additional Company regulations that will consider factors specific to the industry and country concerned.
Compliance Management System
In order to minimise the risks of breaching the Code of Conduct, the Company has provided a compliance management system. This serves to identify potential structural risks of corruption in the Company. The measures necessary for removing or minimising the risks will be carried out, communicated regularly, monitored and continuously improved. This way, we wish to establish a compliance culture that meets the highest standards across the entire Company.
Contact Partners and Compliance Officers
All employees should actively speak with their supervisors or the Company’s Compliance Officer if they have any questions related to the Code of Conduct or compliance. The same is true if they come across any indications that the Code of Conduct has been breached.
The Company has a designated Compliance Officer who covers across all Company divisions and Group companies who is always available as the person to contact for these matters, especially when it comes to the issue of anti-corruption. The Compliance Officer will treat every question, comment and suggestion with utmost confidentiality and deal with each concern individually as the situation demands. Upon request, the employee will be informed about how his or her report is being dealt with and what measures will be taking place.
No employee will face recrimination for contacting the Compliance Officer, unless the employee has breached the Code of Conduct in some way.
Confirmation and Reporting
All managers who are responsible for employees need to give an annual report about the implementation of the Code of Conduct in their areas of responsibility.